Secret Sounds offers a unique and sociable working environment.  Our peeps are rich in experience, culturally and musically savvy – if you don’t relate to our industry, you’ll have a hard time resonating with our business and connecting with our team.

Our offices are open and easygoing, full of like-minded workmates, and our jobs offer competitive pay, flexible working and essential workplace tools like a MacBook, office ping-pong and visiting friendly canines.


 

Current Vacancies

 

job title: General Manager – Splendour in the Grass

division/dept: Festival Division

reports to: MD Festivals

position type: Permanent Full Time

main purpose

To lead the management team and oversee the overall delivery and successful execution of Splendour in the Grass Music & Arts festival from planning to post event wrap up and everything in between. Liaising closely with the MD of Festivals and Co-CEO’s to ensure all event operations are applied consistently with a focus on safely delivering the event with consideration around financial results and budgets.

key responsibilities and duties

  • General overview of all event operations
  • Managing the event Senior Managers and Splendour Management team working closely with them around event operations and delivery of all areas of the event and associated services
  • Creating and managing budgets, including analyzing accounting and financial data provided
  • Ensure managers understand the budget process and provide submissions correctly and on time.
  • Receive managers budget submissions, provide guidance if budget allocations are reduced, assist with identifying any expenses that may not have budgeted for
  • Regular consultation and liaison with key stakeholders, both internal and external, to ensure they are provided with relevant event related information
  • Organise key stakeholder meetings and safety committee meetings
  • Identify and implement operational and administrative processes in the interests of improved business functions for the festival
  • Work with the Secret Sounds internal teams who provide support services to the festival, creating appropriate timelines and ensuring budgets are met in the following areas including;
    • Ticketing – ticket pricing, ticket T&Cs, allocations, ticket builds, ticket reporting
    • Marketing – development of strategic marketing plan for the event and ongoing traditional and digital marketing campaigns
    • Sponsorship|Commercial Rights – communication approvals, brand integration and on ground implementations
    • Creative – content creation pre event, on ground and post event
    • Finance – Budgeting
    • IT – online systems & process development, on ground event requirements
    • Legal/Business Affairs – contracts, compliance and governance
    • Agency – artist agreements, line up
    • Other areas of the business as required
  • Oversee the development of the required suite of event plans with senior managers, key stakeholders and suppliers
  • Work with sponsorship and the commercial rights team to deliver the best brand partnerships for the festival
  • Ensure the artist deal memos and contracts are issued in a timely fashion
  • Reporting up to management generating reports and giving presentations as required
  • Ensuring that the festival operates successfully with best practices at the forefront of planning

skills and experience

  • Proven experience in managing large scale events with a broad remit, and a strong working knowledge of music festivals
  • Demonstrated strong leadership capabilities and experience in managing teams
  • Excellent communication skills and ability to communicate effectively in a manner consistent with the culture, across all levels;
  • Exceptional interpersonal skills
  • Proactive approach in all areas of the work environment
  • Experience with high level stakeholder management – internal and external
  • Outstanding organisational skills with the ability to multi-task and prioritise
  • Strong attention to detail
  • Proven ability to maintain confidentiality, exercise discretion, sensitive to relationships and situations
  • High level computer literacy – proficiency across Outlook, Word and Excel
  • Demonstrated true passion for music

To apply:

Send a resume to [email protected]

Close date: 4th July 2019

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job title: General Manager – Falls Festival

division/dept: Festival Division

reports to: MD Festivals

position type: Permanent Full Time

 

main purpose

To lead the management team and oversee the overall delivery and successful execution of The Falls Music & Arts festival from planning to post event wrap up and everything in between. Working closely with the MD of Festivals and Co-CEO’s to ensure all event operations are applied consistently with a focus on safely delivering the event with consideration around financial results and budgets.

key responsibilities and duties

  • General overview of all event operations
  • Managing Falls Festival national event personnel and local management teams in Lorne and Marion Bay providing guidance around event management and operations
  • Working closely with the Promoters of Falls Byron and Promoter Representative in Fremantle regarding event operations and the delivery of all areas of the event and associated services
  • Creating and managing budgets, including analyzing accounting and financial data provided
  • Ensure managers understand the budget process and provide submissions correctly and on time.
  • Receive managers budget submissions, provide guidance if budget allocations are reduced, assist with identifying any expenses that may not have budgeted for
  • Regular consultation and liaison with key stakeholders, both internal and external, alongside the management teams of all four Falls Festival events
  • Stakeholder liaison representative attending stakeholder meetings and safety committee meetings for each of the four shows providing a senior national representative
  • Identify and implement operational and administrative processes in the interests of improved business functions for the festival
  • Work with the Secret Sounds internal teams who provide support services to the festival, creating appropriate timelines and ensuring budgets are met in the following areas including;
    • Ticketing – ticket pricing, ticket T&Cs, allocations, ticket builds, ticket reporting and assist with the facilitation of on ground requirements at each of the shows
    • Marketing – development of strategic marketing plan for the event and ongoing traditional and digital marketing campaigns
    • Sponsorship|Commercial Rights – communication approvals, brand integration and on ground implementations
    • Creative – content creation pre event, on ground and post event
    • Finance – Budgeting
    • IT – online systems & process development, on ground event requirements
    • Legal/Business Affairs – contracts, compliance and governance
    • Agency – artist agreements, line up
    • Other areas of the business as required
  • Work with the venue managers at Lorne and Marion Bay regarding the property maintenance, owned asset rentals, venue rentals and works or improvements required
  • Attend the show or shows as nominated by the MD Festivals and/or Co-CEO
  • Ensure production managers are supplying a continuity of service across all events.
  • Work with sponsorship and the commercial rights team to deliver the best brand partnerships for the festival
  • Ensure the artist deal memos and contracts are issued in a timely fashion
  • Reporting up to management generating reports and giving presentations as required
  • Ensuring that the festival operates successfully with best practices at the forefront of planning

skills and experience

  • Proven experience in managing large scale events with a broad remit, and a strong working knowledge of music festivals
  • Demonstrated strong leadership capabilities and experience in managing teams
  • Excellent communication skills and ability to communicate effectively in a manner consistent with the culture, across all levels;
  • Exceptional interpersonal skills
  • Proactive approach in all areas of the work environment
  • Experience with high level stakeholder management – internal and external
  • Outstanding organisational skills with the ability to multi-task and prioritise
  • Strong attention to detail
  • Proven ability to maintain confidentiality, exercise discretion, sensitive to relationships and situations
  • High level computer literacy – proficiency across Outlook, Word and Excel
  • Demonstrated true passion for music

To apply:

Send a resume to [email protected]

Close date: 4th July 2019

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job title: Festivals Administrator

division/dept: Festivals

reports to: MD Festivals

location: Byron Bay

position type: Permanent Full Time

 

main purpose

The role will involve a wide range of tasks within the Festivals Division to support both the functions of the division and the management personnel within.

key responsibilities and duties

  • Administration with a strong focus on planning, compliance and operational documents specific to music festivals planning
  • Support Festival team in the issuing of and updating contracts and agreements to various suppliers
  • Collate information to create various information documents for distribution both internally and externally
  • Distribution of relevant information (contact lists, site maps, forms etc.) to exec team, festival managers, external stakeholders and any other relevant personnel
  • Working with MD Festivals and Festival GMs to identify new processes and procedures for improvement
  • Schedule and organise meetings for Festival management personnel, including wider festival group meetings, planning sessions, debrief meetings and stakeholder meetings
  • Create meeting agendas, attend meetings to take minutes as required and distribute all completed documents to meeting attendees
  • Assist MD Festivals and Festival GMs with diary management and travel arrangements
  • Assist MD Festivals with emails|inbox
  • Assist MD Festivals and Festival GMs with general office admin support

skills and experience

  • Minimum of three (3) years’ experience in a similar role;
  • High level computer literacy –proficiency across Outlook, Word, Excel;
  • Ability to communicate effectively in a manner consistent with the culture, across all levels;
  • Outstanding organisational skills with the ability to multi-task and prioritise;
  • Proven ability to maintain confidentiality, exercise discretion, sensitive to relationships and situations;
  • Strong attention to detail;
  • Demonstrated true passion for music.

To apply:

Send a resume to [email protected]

Close date: 4th July 2019

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job title: Creative Lead

division/dept: Group Creative / Brand Services

reports to: Group Creative Director / Brand Services Director

location: Surry Hills

position type: Permanent Full Time

We are currently searching for a crack creative to join our fast paced and even faster growing Brand Services Division – Connect. Working as part of the internal agency team and along-side our creative team to concept, develop and deliver creative campaigns for our brand partners that resonate our Always Music position.

main purpose

This is a bridging role, reporting to Secret Sounds, Group Creative Director and working daily / closely with our Brand Services Director. The ideal candidate will be looking for a step-up in their career- entering into a Senior Creative position

key responsibilities and duties

  • Ideate and craft ideas into over-arching narratives for campaigns across multi-channel executions – video / film content, social, digital and experiential touch points.
  • Creatively support in the development of partnership concepts for pitching new business through articulating and illustrating ideas into well-crafted creative responses.
  • Lead projects from concept to completion workingclosely with multi-disciplinary project teams, particularly digital and content – including designers, art directors, directors, producers, cinematographerand photographer
  • Ensure visual communication and brand standards are met.
  • Write scripts and produce storyboards for multi-channel content campaigns.
  • Support the Brand Services Director in developing engaging content for our owned social channels, telling emotive stories for a B2B audience
  • Develop marketing content for Connect division, across case-studies, marketing assets, awards etc that help build brand equity for the agency
  • Support with the development of sales collateral, creatively bringing to life strategic positioning and messaging that allows us to engage new clients.
  • Support the broader Secret Sounds business and product lines as required.

skills and experience

  • Above all, you’re a passionate music lover.
  • At your core, you’re an experienced creative /writer with demonstrated skills to lead creative projects across multi touchpoints
  • Initiative, Boldness to challenge the norm and a can-do attitude.
  • Preferred 3-5-year experience as a mid / senior creative in a youthful agency and or / music, entertainment company.
  • Demonstrated experience writing creative narratives for integrated campaigns
  • Demonstrated experience executing innovative campaigns across diverse channels.
  • Experience with Digital, Film and Broadcast content essential.
  • Experience Directing photo and film shoots.
  • Experience directing Art direction and Design components.
  • Must be competent in the usual suspects – Creative Suite, keynote. 3D or Sketch experience is a plus.

To apply:

Send a resume to [email protected]

Close date: 20th June 2019

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job title: Tour Accountant

division/dept: Group Finance

reports to: Finance Director

location:Surry Hills

position type: Permanent Full Time

 

main purpose

Our super star finance team are currently seeking a Tour Accountant to join them on a full time permanant basis. They role will be a hybrid of partnering with the Touring team and reporting into finance.

The Tour Accountant will prodominatley be responsible for leading the settlement process for all Tours and Events promoted by the Secret Sounds Touring.

key responsibilities and duties

  • Establish and manage the timeline for settlement process to ensure contractual obligations met
  • Liaise with Production Manager, Marketing Manager, Operations Manager and Venues to ensure all invoices and venue settlements are received and processed in a timely manner
  • Administer and reconcile tour floats with Tour Managers
  • Prepare tour settlements and compile all associated supporting documents to be provided to artist agents and management;
  • Resolve discrepancies by liaising with GM, promoters and suppliers;
  • Prepare payment summary for review to allow payment of guarantees and % earnings;
  • Liaise with artist tax agents to ensure appropriate tax withholding rates and documentation is obtained
  • Liaise with Financial Accountant to ensure all settlements tie to accounting system
  • Liaise with Financial Accountants and Finance Director to provide input to month end and forecast processes as required
  • Provide assistance to Finance Administrator and Accounts Payable to ensure resolution of all coding queries,
  • Provide instructions to Accounts Receivable Administrator to ensure invoices are raised in a timely manner
  • Preparation of ad-hoc reports as required to provide assistance to the business e.g. details of venue rents or ticket sales for rebate calculations
  • Undertake special projects as delegated by the Finance Director

skills and experience

  • Minimum of three (3) years’ experience in a similar role;
  • High level computer literacy –proficiency across Outlook, Word, Excel, MYOB an advantage;
  • Ability to communicate effectively in a manner consistent with the culture, across all levels;
  • Outstanding organisational skills with the ability to multi-task and prioritise;
  • Proven ability to maintain confidentiality, exercise discretion, sensitive to relationships and situations;
  • Strong attention to detail;
  • Demonstrated true passion for music.

To apply:

Send a resume to [email protected]

Close date: 30th June 2019

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job title: Digital Channels Coordinator

division/dept: Group Marketing

reports to: Group Marketing Director

location: Byron Bay / Melbourne / Sydney

position type:       Permanent Full Time

 

main purpose

Our dream team are currently searching for a passionate music lover to join our digital team, coordinating our web and digital content.

As the Digital Channels Coordinator, you will provide holistic management of our consumer facing websites and mobile apps.

 

key responsibilities and duties

  • Prepare and load all approved content for festivals and tours according to designated timelines
  • Optimise and test content formats to ensure SEO optimisation, file sizes
  • Lead CMS updates for all websites and mobile apps when requested / required
  • Develop, manage and execute content schedules and campaign timelines to ensure websites are up-to-date at all times
  • Ensure Google Analytics / Tag Manager, Facebook Pixels, email subscriptions are functioning correctly at all times by liaising with necessary technical partners
  • Regularly reporting on website analytics / visitor usage trends and provide recommendations on improvements and changes required to improve engagement
  • Manage the execution of digital display advertising campaigns, including inventory management, flighting and reporting (Google Display Network)
  • Manage mobile app push notifications throughout campaign periods
  • Strive to be a leader or expert within the group of businesses on trends related to website / content management, including emerging products or services
  • Assist the Marketing Managers with project managing the development or re-development of websites

skills and experience

  • WordPress CMS management
  • Email Marketing Automation systems
  • Google Analytics 360
  • Google Tag Manager
  • Facebook Pixels
  • Google Ad Words
  • CloudFlare management
  • Adobe Photoshop / Creative Suite is a bonus
  • HTML and CSS understanding is a bonus

To apply:

Send a resume to [email protected]

Close date: 30th June 2019

 

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Thanks for your interest in working for Secret Sounds – please note due to the large volume of applications we receive only shortlisted candidates will be contacted.